Employee Benefits Compliance Services for Employers
Albuquerque, Fort Scott, Overland Park, Phoenix, St. Joseph

Helping Employers Navigate Employee Benefits Compliance

Employee benefits compliance requires ongoing attention to regulations, reporting requirements, employee notices, and plan administration responsibilities. As benefits programs evolve, employers must balance compliance obligations with the goal of providing valuable benefits to their workforce.

Leavitt Strategic Benefits helps organizations understand compliance requirements, identify potential areas of concern, and develop processes that support ongoing compliance efforts. We provide guidance, resources, and education to help employers navigate an increasingly complex regulatory environment.

Compliance Support Across the Employee Benefits Lifecycle

Compliance affects nearly every component of an employee benefits program. From plan design and reporting obligations to employee communications and required notices, organizations face a variety of responsibilities throughout the year.

We help employers address compliance considerations related to:

• Affordable Care Act (ACA) compliance
• COBRA administration
• ERISA compliance
• HIPAA privacy requirements
• Form 5500 filing
• PCORI fee reporting
• Section 125 plan documentation and testing
• Summary Plan Descriptions (SPD)
• Summary of Benefits and Coverage (SBC)
• Medicare Part D notices
• Required employee notices and disclosures
• State-specific compliance requirements

ACA Compliance for Employers

The Affordable Care Act (ACA) created a variety of responsibilities for applicable employers, including eligibility tracking, reporting obligations, and employee communications.

We help employers understand ACA-related requirements, monitor regulatory developments, and coordinate compliance efforts that support their broader employee benefits strategy.

COBRA Administration Support

COBRA administration requires careful attention to eligibility events, required notices, election periods, and ongoing administration requirements.

Our team helps employers evaluate administration processes, coordinate with third-party administrators, and understand continuation coverage obligations that affect current and former employees.

ERISA Compliance Guidance

ERISA establishes important requirements for employer-sponsored benefit plans, including disclosures, plan documentation, fiduciary responsibilities, and reporting obligations.

We help employers review ERISA-related requirements and identify processes that support compliance throughout the lifecycle of their employee benefits programs.

Form 5500 Filing Support

Many benefit plans have annual reporting responsibilities that include Form 5500 filings.

We help employers understand filing requirements, coordinate with service providers, and prepare for required annual reporting activities.

HIPAA Privacy and Security Considerations

Employee health information requires appropriate safeguards and procedures.

We provide guidance related to HIPAA privacy requirements and administrative practices that support the protection of sensitive employee information.

Section 125 Plan Documentation and Testing

Section 125 cafeteria plans can provide valuable tax advantages, but they also require proper plan documentation and periodic nondiscrimination testing.

We help employers understand testing requirements, maintain documentation, and support ongoing compliance efforts.

PCORI Fees and Reporting Requirements

Organizations with certain health plans may be subject to Patient-Centered Outcomes Research Institute (PCORI) fee requirements.

Our team helps employers identify applicable obligations and understand related reporting considerations.

Summary Plan Descriptions and Required Notices

Employee benefits compliance includes a variety of required notices, disclosures, and communications.

We help employers manage communications related to:

• Summary Plan Descriptions (SPD)
• Summary of Benefits and Coverage (SBC)
• COBRA notices
• HIPAA notices
• Medicare Part D notices
• Annual benefits communications
• Required plan disclosures

Clear and timely communications help employees better understand their benefits while supporting compliance efforts.

State-Specific Compliance Requirements

In addition to federal regulations, employers may face state-specific requirements related to employee benefits, leave programs, continuation coverage, and other benefit-related obligations.

We help organizations monitor changing requirements and evaluate how state regulations may affect their benefits programs and administration processes.

Benefits Compliance Checklist

A proactive benefits compliance checklist can help employers stay organized and support ongoing compliance efforts. Common activities may include:

• Reviewing ACA reporting obligations
• Monitoring COBRA administration requirements
• Updating Summary Plan Descriptions
• Distributing required notices
• Completing Section 125 testing
• Preparing Form 5500 filings
• Reviewing HIPAA-related procedures
• Evaluating state-specific requirements
• Monitoring regulatory updates

Why Employee Benefits Compliance Matters

Compliance is not a one-time task. Regulatory requirements, workforce needs, and benefits programs continue to evolve over time.

A thoughtful compliance strategy can help employers:

• Improve administrative consistency
• Support accurate reporting
• Enhance employee communications
• Identify potential issues earlier
• Strengthen benefits administration processes
• Support broader employee benefits goals

At Leavitt Strategic Benefits, we help employers navigate employee benefits compliance with practical guidance, ongoing support, and a focus on long-term success. From ACA and COBRA requirements to ERISA obligations, Form 5500 filings, employee notices, and other compliance responsibilities, we help organizations build processes that support both their employees and their business objectives.